How to write a job description with AI
Describe the company, the role and what success looks like in year one, and set limits on requirements and jargon. You get a focused job description with outcomes, a short must-have list and inclusive wording, ready for the hiring manager to confirm.
Reviewed by AICourseHubPro · Last updated
Who this is for
- HR generalists and recruiters who turn a hiring request into a posting
- Hiring managers who write their own job descriptions
- Small businesses hiring without a dedicated HR team
What you need before you start
- Company size and type, and where the role is based
- What the person will be responsible for and who they report to
- Three outcomes you expect in the first year
- An AI tool your organization allows
Worked example: Turn a one-line hiring request into a job description
The input
Act as an experienced recruiter. Context: We are a 120-person B2B software company. The Customer Success Manager owns renewals for about 40 mid-size customers and reports to the Head of Customer Success. Remote within the US. Task: Write a job description. Format: Sections for About the role, What you will achieve in the first year (3 outcomes), Must-have skills (max 4), Nice-to-have skills (max 3), and What we offer. Add the placeholder [SALARY RANGE]. Limits: Plain, inclusive language. No jargon like "rockstar" or "ninja". Do not require a degree unless I say so.
The output
Customer Success Manager (Remote, US) About the role You will look after renewals for about 40 mid-size customers at a 120-person B2B software company. You report to the Head of Customer Success and work remotely from anywhere in the US. What you will achieve in the first year - Build a trusted relationship with each customer you look after - Keep your group of customers renewing, and spot any at risk early - Share what customers tell you with the rest of the company Must-have skills - Experience managing customer accounts or renewals - Clear written and spoken communication - Comfort working with customer data - Able to plan your own time while working remotely Nice-to-have skills - Experience with B2B software - Familiarity with a customer success or CRM tool - Experience working with a remote team What we offer [SALARY RANGE]. Remote work within the US. [BENEFITS: HR TO ADD]
What to check or change by hand
- Confirm every requirement is truly needed, and move at least one to nice-to-have
- Replace the benefits placeholder with what you actually offer, and fill in the real salary range
- Check that no vague buzzwords or exaggerated requirements crept in
- Have the hiring manager confirm the final posting before it goes live
Free template
Job description prompt and checklist (Word) (DOCX), free with your email address.
Cautions
- AI tends to inflate requirements and may copy outdated wording. Check that every requirement is truly needed.
- Have the hiring manager confirm the final posting before it goes live.
- Check pay-transparency and equal-opportunity rules that apply where you hire.
Frequently asked questions
Why limit the must-have skills to four?
A shorter list brings in more qualified applicants. Long requirement lists put off good candidates and inflate the role.
Why describe outcomes instead of duties?
Outcomes show candidates what they would achieve in the role, which helps the right people decide whether to apply.
How do I keep the wording inclusive?
Set it as a limit in the prompt: plain language, no jargon, and no degree requirement unless you say so. Then read the result yourself.