Free AI Templates and Guides for Work

Free, practical AI guides with worked examples and downloadable templates for nonprofits, local government, HR, business, education and workflow automation.

Nonprofits

• How to write a first draft of a grant proposal with AI

  Give the AI the funder's own instructions and your real facts, and tell it to mark every claim that needs a source. You get a first draft you can check and finish in minutes, with the gaps visible instead of hidden.

• How to write donor appeal letters and emails with AI

  Give the AI only true facts, a real quote you have permission to use, and one specific ask, then forbid invented stories. You get a year-end appeal or donor email that is honest, specific and easy to check.

• How to write an impact report summary for your board with AI

  Paste your targets, your actual figures and your staff notes, and ask for a short report that keeps any missed target visible. You get an honest summary a board or funder can read quickly, with a table of targets against results.

Local government

• How to draft replies to resident enquiries with AI

  Give the AI your approved guidance and tell it to answer only from that text. You get a short, polite reply with a direct answer and a next step, and the AI says so when the guidance does not answer the question.

• How to turn research notes into a policy brief or staff report with AI

  Paste only your own facts (inspection notes, cost quotes, budget) and ask for a standard structure with the recommendation left blank for staff. You get a draft report with gaps flagged, and the decision stays with a person.

• How to write draft meeting minutes from rough notes with AI

  Give the AI your agenda and your notes, and tell it to write [NOT RECORDED] wherever a name, motion or vote is missing. You get draft minutes in the standard format, with the gaps flagged for the clerk to fill from the official record.

HR

• How to write a job description with AI

  Describe the company, the role and what success looks like in year one, and set limits on requirements and jargon. You get a focused job description with outcomes, a short must-have list and inclusive wording, ready for the hiring manager to confirm.

• How to write a fair performance review with AI

  Give the AI the manager's notes and the role expectations, and require an example for every point. You get a structured review that separates opinions with no evidence, so the manager must support them or drop them.

• How to build a 30-60-90 day onboarding plan with AI

  Tell the AI the role, the manager, the tools and the first-quarter goal, and ask it to flag anything the manager must confirm. You get a practical 30-60-90 day plan with a Week 1 checklist that a new hire can follow.

Business

• How to turn a spreadsheet into an executive report with AI

  Paste your figures for two periods and ask for a fixed structure: headline, table, three points and one question, with [REASON NEEDED] wherever the data cannot explain a change. You get a short report leaders can read, and you recalculate the changes before sending.

Education

• How to write a lesson plan with AI

  Describe the lesson length, topic, class size and level, and what students already know, then set a timed format and ask for [CHECK] marks on facts. You get a lesson plan with a clear objective, timings that add up and an understanding check, and you adapt it to your class.

Workflow

• How to automate a recurring weekly or monthly report with AI

  Turn the report you write every period into a reusable prompt with fixed sections, then paste in only that period's numbers and notes. You get the same report structure each time, with any missing reason flagged so nothing is invented.

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